{"id":15639,"date":"2017-01-26T12:27:39","date_gmt":"2017-01-26T11:27:39","guid":{"rendered":"http:\/\/www.targettraining.eu\/?p=15639"},"modified":"2018-06-06T12:29:20","modified_gmt":"2018-06-06T10:29:20","slug":"after-the-meeting-ends-more-practical-ideas","status":"publish","type":"post","link":"https:\/\/www.targettraining.eu\/de\/after-the-meeting-ends-more-practical-ideas\/","title":{"rendered":"After the meeting ends \u2013 more practical ideas from great chair persons and facilitators we\u2019ve worked with"},"content":{"rendered":"

In last week’s post <\/strong>What to do before the meeting begins \u2013 4 added-value ideas from great chair persons and facilitators we\u2019ve worked with<\/a> we shared 4 great techniques we\u2019ve picked up from experienced chairpersons and facilitators during <\/strong>meeting facilitation seminars. <\/a>This post keeps sharing the sharing. As trainers, we get to listen to and learn from our clients \u2013 and then you get to benefit from not only our knowledge and experience, but their\u2019 s too!\u00a0 So here are 5 easy-to-implement ideas to make you an even better chair or facilitator AND make your meetings that much more effective.<\/strong><\/p>\n

Making the time to debrief the process<\/h2>\n

Taking the time after the meeting to talk about how the meeting went means you can continually improve not just your skills, but the effectiveness and efficiency of your meetings too. Debriefing is all about identifying behaviours to maintain and things to do differently during the following meetings <\/a>\u2013 and top performing teams take the time to reflect.\u00a0 You could integrate it into your agenda\u00a0 or agree upon reflection intervals.\u00a0 My own experience is that immediacy\u00a0 is better.\u00a0 When asked to think about the last e.g. 6 meetings, people too often tend to either focus on the last 1 or 2 events, or speak in broad and vague generalizations that are more difficult to act upon.<\/p>\n

Sending out minutes \u2013 each time, every time, always, no excuses, better late than never<\/h2>\n

Whether they be formal or informal, an executive summary or agenda-based, action-oriented minutes or verbatim<\/a>, it\u2019s a good idea to write them and send them out!\u00a0 Great chair persons understand and commit to always having minutes.\u00a0 They don\u2019t approach them with a \u201cwe have proof\u201d mentality \u2013 but rather with a \u201cbuilding\u201d and \u201ccommitment\u201d mentality. And they also give people an opportunity to review and add to the minutes.\u00a0 But they have them.<\/p>\n

Planning in \u201cI should have said\u201d time<\/h2>\n

People are wonderfully different \u2013 and this means that not everyone is going to contribute equally in your meetings.\u00a0 It could simply be shyness, or perhaps an issue of interpersonal dynamics or politics.\u00a0 More often than not it could be that an idea or opinion wasn\u2019t fully formed and the person chose to think it through before speaking (especially if they have what the MBTI refers to as an \u201cIntrovert\u201d preference<\/a>). It\u2019s too easy (and destructive) to take a \u201cIf you don\u2019t say it in the meeting you lost your chance<\/em>\u201d. Plan time after the meeting is over so participants who need time to reflect can have a chance to share their insights. This also helps to build trust.<\/p>\n

Taking the time for t\u00eate-\u00e0-t\u00eates<\/h2>\n

Connected to the above, planning in time after the meeting for a t\u00eate-\u00e0-t\u00eate (literally a head to head discussion) also gives you an opportunity to<\/p>\n