{"id":1878,"date":"2013-09-11T12:09:22","date_gmt":"2013-09-11T10:09:22","guid":{"rendered":"http:\/\/targettrainingblog.de\/?p=1878"},"modified":"2015-01-19T15:05:04","modified_gmt":"2015-01-19T14:05:04","slug":"meeting-agendas-3-key-elements","status":"publish","type":"post","link":"https:\/\/www.targettraining.eu\/de\/meeting-agendas-3-key-elements\/","title":{"rendered":"Meeting Agendas: 3 Key Elements"},"content":{"rendered":"<p><span style=\"font-family: verdana,geneva;\">Meeting agendas are optional, right?\u00a0 Business meetings can be held for many reasons: to discuss a topic, find a plan of action or update team members on the status of a project. After you\u2019ve established the purpose and need for your meeting, then the next step is to create an agenda. A meeting without a clear agenda can be compared to a ship that\u2019s sailing without a map: you\u2019re on the sea and going somewhere, but no one knows where. In order to ensure your ship is on the right course, send a copy of your well-written agenda 24 hours in advance and have paper copies ready for the participants at the start of the meeting.<\/span><\/p>\n<h3><span style=\"color: #000000;\"><span style=\"font-family: verdana,geneva; font-size: 14px;\">Three Reasons Meeting Agendas are Necessary<\/span><\/span><\/h3>\n<ol>\n<li><span style=\"font-family: verdana,geneva;\">If none of the topics are relevant for one person, they can skip the meeting and focus on the tasks they\u2019re responsible for. <\/span><\/li>\n<li><span style=\"font-family: verdana,geneva;\">A numbered agenda is a powerful organizational tool. If you refer to the agenda often, you can stay in control of your meeting and the amount of time spent on a topic. <\/span><\/li>\n<li><span style=\"font-family: verdana,geneva;\">Agendas can be used as a feedback mechanism for whether or not your meetings are successful. <\/span><\/li>\n<\/ol>\n<h3><span style=\"color: #000000;\"><span style=\"font-family: verdana,geneva; font-size: 14px;\">Three Key Elements of Meeting Agendas<\/span><\/span><\/h3>\n<ol>\n<li><span style=\"font-family: verdana,geneva;\">Basic information like the location, names of expected participants, date, start time and end time of the meeting. Even better, estimate the amount of time necessary for each agenda item &#8211; and stick to it. If something unimportant comes up, add it to your topics Parking Lot, or create an agenda item called AOB (any other business) that can be discussed if there is time at the end of the meeting. The AOB item can also be added to the agenda of the next meeting.<\/span><\/li>\n<li><span style=\"font-family: verdana,geneva;\">The topic and the person responsible for it. If someone sees their name in writing next to a topic, they\u2019ll know they\u2019re expected to speak and can prepare for the meeting.<\/span><\/li>\n<li><span style=\"font-family: verdana,geneva;\">An objective for each item, or for the meeting in general. If you\u2019re searching for a reason for the meeting and you can\u2019t find one easily, perhaps this meeting isn\u2019t necessary.<\/span><\/li>\n<\/ol>\n<h3><span style=\"color: #000000;\"><span style=\"font-family: verdana,geneva; font-size: 14px;\">Three Positive Outcomes of Creating and Distributing Meeting Agendas<\/span><\/span><\/h3>\n<ol>\n<li><span style=\"font-family: verdana,geneva;\">Attending unnecessary meetings results in lost productivity, which means lost revenue for the company.<\/span><\/li>\n<li><span style=\"font-family: verdana,geneva;\">A clear agenda saves time, as it keeps the discussion on track.<\/span><\/li>\n<li><span style=\"font-family: verdana,geneva;\">The agenda can be used as a checklist to track what has been accomplished in the meeting.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-family: verdana,geneva;\">Of course, there are many other elements that can make <a href=\"http:\/\/www.quickanddirtytips.com\/productivity\/organization\/use-agenda-run-better-meetings?page=all\" target=\"_blank\">meeting agendas<\/a> even more effective. However, after committing to using an agenda and following the above steps, your meetings will be more efficient and the attendees more interested in contributing. If you have other ideas for creating agendas or making meetings more efficient, please share them in the comments section below. For information on how\u00a0 you can run effective meetings, click <a href=\"https:\/\/www.targettraining.eu\/facilitating-meetings-and-workshops\/\" target=\"_blank\">here<\/a>.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Meeting agendas are optional, right?\u00a0 Business meetings can be held for many reasons: to discuss a topic, find a plan of action or update team members on the status of a project. After you\u2019ve established the purpose and need for your meeting, then the next step is to create an agenda. A meeting without a [&hellip;]<\/p>\n","protected":false},"author":34,"featured_media":6093,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[92],"tags":[114,33],"class_list":["post-1878","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-soft-skills-pathway","tag-facilitating","tag-meetings"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Meeting Agendas: 3 Key Elements | Target Training GmbH<\/title>\n<meta name=\"description\" content=\"Meeting agendas are a key part of effective meetings. 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