{"id":2157,"date":"2013-11-11T11:38:23","date_gmt":"2013-11-11T09:38:23","guid":{"rendered":"http:\/\/targettrainingblog.de\/?p=2157"},"modified":"2018-06-06T12:29:44","modified_gmt":"2018-06-06T10:29:44","slug":"request-emails-getting-what-want","status":"publish","type":"post","link":"https:\/\/www.targettraining.eu\/de\/request-emails-getting-what-want\/","title":{"rendered":"Request Emails: Getting What You Want"},"content":{"rendered":"\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-5v1cr1-e0aaef720d5284ffbe6d231673de1fab\">\n#top .hr.hr-invisible.av-5v1cr1-e0aaef720d5284ffbe6d231673de1fab{\nheight:50px;\n}\n<\/style>\n<div  class='hr av-5v1cr1-e0aaef720d5284ffbe6d231673de1fab hr-invisible  avia-builder-el-0  el_before_av_hr  avia-builder-el-first '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n<h3>Writing request emails<\/h3>\n<p>Have you ever written request emails to a colleague and never received the information you needed? While it might be one of the most frustrating situations in business, the reality is that we have very little control over how people react to our requests. There are many different factors that can influence how someone responds, or doesn\u2019t respond, to request emails. Some of the factors include, but are not limited to: their culture, their workload and their personality. In light of this, we have to deal with the fact that we can\u2019t control how someone will react when we ask for something. We can, however, control how we ask for things. We can ask in a way that gives our colleagues an incentive to respond by telling them the reasons why we need the information.<\/p>\n<h3>Quick and easy structure for request emails<\/h3>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-464pkd-b983897c55d32408e8156d283c721dd4\">\n#top .hr.hr-invisible.av-464pkd-b983897c55d32408e8156d283c721dd4{\nheight:10px;\n}\n<\/style>\n<div  class='hr av-464pkd-b983897c55d32408e8156d283c721dd4 hr-invisible  avia-builder-el-1  el_after_av_hr  el_before_av_promobox '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n<p style=\"padding-left: 30px\"><strong><span style=\"font-size: medium\">1. Something nice<\/span><\/strong><\/p>\n<p>This should be something short and polite that doesn\u2019t require an answer. It\u2019s enough if we use simple phrases to wish our colleague well.<\/p>\n<ul>\n<li>I hope you\u2019re having a nice Friday.<\/li>\n<li>I hope you had a nice weekend.<\/li>\n<li>I hope you\u2019re doing well.<\/li>\n<li>I hope this email finds you well. (This means that we hope the person is well, or doing good, when they open the email.)<\/li>\n<\/ul>\n<p style=\"padding-left: 30px\"><strong><span style=\"font-size: medium\">2. what you need<\/span><\/strong><\/p>\n<p>Here we simply state what it is we want.<\/p>\n<ul>\n<li>Can you send me the agenda for our annual meeting?<\/li>\n<li>As you might remember from my email dated Oct 1, 2013, I need the price spreadsheet for XYZ company.<\/li>\n<li>As you may recall from our previous contact, I need the ABC document for my report.<\/li>\n<\/ul>\n<p style=\"padding-left: 30px\"><strong><span style=\"font-size: medium\">3.\u00a0 why you need it<\/span> <\/strong><\/p>\n<p>This is the missing element in many request emails. You have a better chance of getting what you need if you give a reason for the request. First, it helps explain why your colleague should take time to help you. Second, it can link the request to your organization as a whole, or to the work your colleague does.<\/p>\n<ul>\n<li>I need the price spreadsheet so I can put together a proposal for the client next year.<\/li>\n<li>It is important that I have the spreadsheet so I can complete the analysis.<\/li>\n<li>If I don&#8217;t have the final sales numbers, I wont be able to get the report finished.<\/li>\n<\/ul>\n<p style=\"padding-left: 30px\"><span style=\"font-size: medium\"><strong>4.\u00a0 something nice<\/strong><\/span><\/p>\n<p>Again, the \u201csomething nice\u201d here is as simple as a \u2018thank you\u2019 accompanied by the following short phrases:<\/p>\n<ul>\n<li>Have a nice day.<\/li>\n<li>Have a nice weekend.<\/li>\n<li>Have a good afternoon.<\/li>\n<\/ul>\n<p>If the suggested structure above seems like a lot of work, compare it to the time and frustration it costs to write repeated request emails and get no answer. We can write a polite request that will help us get what we want and includes all the necessary information in just four short sentences.<\/p>\n<p>Below is an example of a request email using this structure. Let us know if you have any suggestions or comments.<\/p>\n<div  class='av_promobox av-2ck8pp-523e28490f679a9e1edeb485e9366869 avia-button-no  avia-builder-el-2  el_after_av_hr  avia-builder-el-last '><div class='avia-promocontent'><\/p>\n<h3>Good example of request emails with structure<\/h3>\n<p>Hi Sarah,<br \/>\nI hope you\u2019re having a good Thursday.<br \/>\nCould you please send me the payment details for the payment made by XYZ Company on Sep 22, 2012 in the amount of \u20ac5,000? As you know, year-end closing is coming soon and I need to clear that payment to balance our accounts.<br \/>\nThank you.<br \/>\nHave a nice day.<br \/>\nBest regards,<br \/>\nJake<\/p>\n<\/div><\/div>\n<p>For more information on how to write well in English at work, click <a href=\"https:\/\/www.targettraining.eu\/reader-oriented-writing-in-english\/\" target=\"_blank\">here<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Writing request emails Have you ever written request emails to a colleague and never received the information you needed? While it might be one of the most frustrating situations in business, the reality is that we have very little control over how people react to our requests. There are many different factors that can influence [&hellip;]<\/p>\n","protected":false},"author":34,"featured_media":2905,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[12],"tags":[103,16],"class_list":["post-2157","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-english","tag-emailing","tag-writing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Request Emails: Getting What You Want | Target Training GmbH<\/title>\n<meta name=\"description\" content=\"Getting what we want in business can be tough. 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