{"id":32146,"date":"2020-02-04T11:04:19","date_gmt":"2020-02-04T10:04:19","guid":{"rendered":"https:\/\/www.targettraining.eu\/?p=32146"},"modified":"2020-05-13T09:32:34","modified_gmt":"2020-05-13T07:32:34","slug":"rescheduling-meetings-in-english","status":"publish","type":"post","link":"https:\/\/www.targettraining.eu\/de\/rescheduling-meetings-in-english\/","title":{"rendered":"Rescheduling meetings in English"},"content":{"rendered":"<p><strong>As an <\/strong><a href=\"https:\/\/www.youtube.com\/watch?v=FBUTiwpbcxw\">InCorporate Trainer<\/a><strong>, I provide <\/strong><a href=\"https:\/\/www.targettraining.eu\/item\/what-is-an-incorporate-trainer\/\">business English training and support<\/a><strong> to an engineering multinational within their offices. Most of my participants attend meetings with clients, partners and colleagues, and sometimes it&#8217;s necessary to reschedule a meeting via email. My participants are concerned about the tone of the email, letting others down, and losing trust and credibility. Based on my work with them, here are a few examples, tips and phrases that you can use when you need to reschedule a meeting in English.\u00a0<\/strong><\/p>\n<p><!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-bf6d499f-3241-4a6b-82ee-aa57b91cab23\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-bf6d499f-3241-4a6b-82ee-aa57b91cab23\" class=\"hs-cta-node hs-cta-bf6d499f-3241-4a6b-82ee-aa57b91cab23\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/455190\/bf6d499f-3241-4a6b-82ee-aa57b91cab23\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" id=\"hs-cta-img-bf6d499f-3241-4a6b-82ee-aa57b91cab23\" class=\"hs-cta-img lazyload\" style=\"border-width: 0px;\" data-src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/455190\/bf6d499f-3241-4a6b-82ee-aa57b91cab23.png\" alt=\"New Call-to-action\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" \/><noscript><img decoding=\"async\" id=\"hs-cta-img-bf6d499f-3241-4a6b-82ee-aa57b91cab23\" class=\"hs-cta-img\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/455190\/bf6d499f-3241-4a6b-82ee-aa57b91cab23.png\" alt=\"New Call-to-action\" \/><\/noscript><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(455190, 'bf6d499f-3241-4a6b-82ee-aa57b91cab23', {}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2>Reschedule with as much notice as possible<\/h2>\n<p>This gives others the chance to use their time as efficiently as possible and reduces the impact and inconvenience. Waiting until the last minute to reschedule the meeting, means no one else will have a chance to schedule another activity during this time. If it happens frequently it damages <a href=\"https:\/\/www.targettraining.eu\/de\/why-managers-should-care-about-their-emotional-bank-accounts\/\">your emotional bank account<\/a>. As you can see from the example mail below, the reason for the change has been given. Transparency is valued and builds trust. If you have a reasonable reason for rescheduling the meeting and you share this, others will find the change easier to accept. If you are informing them a few days in advance a polite email to is usually fine. This email has 3 steps:<\/p>\n<ol>\n<li><strong>Shares the reason why<\/strong><\/li>\n<li><strong>Says sorry for the inconvenience<\/strong><\/li>\n<li><strong>Suggests another time<\/strong><\/li>\n<\/ol>\n<div  class='av_promobox av-zdpb8y-953b38a076ab86ee657547a52e18559b avia-button-no  avia-builder-el-0  el_before_av_promobox  avia-builder-el-first '><div class='avia-promocontent'><p>\n<em>Dear Ralf, <\/em><\/p>\n<p><em>I\u2019m very sorry, but I need to reschedule our status update meeting set for Thursday. I need to stand in for my colleague who is unexpectedly unable to lead a client workshop. I am aware that our meeting needs to happen before we can move on the next quality gate, so I\u2019d like to suggest that we meet on Monday 6<sup>th<\/sup> instead. I believe everyone is able to attend, right? If not, please let me know and I\u2019ll look for another alternative. Sorry again for the inconvenience and I hope that we are able to find a suitable solution.<\/em><\/p>\n<p><em>Thanks in advance,<\/em><\/p>\n<\/div><\/div>\n<h2>Reschedule at the last minute <strong><br \/>\n<\/strong><\/h2>\n<p>How you handle rescheduling your meeting at the last minute depends very much on whom you\u2019re meeting, why you are meeting and how big a problem it is to reschedule the day before. Sickness and family disasters aside, <strong>rescheduling on the day of the meeting really does deserve a personal phone call<\/strong>. Using the phone is personal, shows you care and also speeds up the process of finding a new date that fits both sides. On those very rare occasions when you need to cancel a meeting an hour before then get ready to eat humble pie. Again, do it by phone, apologize, explain why and show you want to find a new date &#8211;\u00a0 even if you can\u2019t do this right then and there. Then consider showing you appreciate their patience by following up later with a thank you email. For example \u2026<\/p>\n<div  class='av_promobox av-jmlxjm-30515933953b91c8f7260fc50556bea1 avia-button-no  avia-builder-el-1  el_after_av_promobox  avia-builder-el-last '><div class='avia-promocontent'><\/p>\n<p><em>Dear Ralf, <\/em><\/p>\n<p><em>I just wanted to write and say thank you once again for your flexibility. I really do appreciate it. Talking though our options regarding the NCC presentation is very important to me and I\u2019d like to reschedule quickly and find a time that suits you.\u00a0 I can move things around and find time to meet on Monday (10:00 \u2013 14:15) or Thursday (9:00 \u2013 13.00). If neither of these work for you then please make some suggestions and I\u2019ll do my very best to find a solution. Once again, I\u2019m very sorry for the inconvenience and thanks for your understanding.<\/em><\/p>\n<p>\n<\/div><\/div>\n<h2>Phrases<\/h2>\n<h4>Explaining the reason<\/h4>\n<ul>\n<li>There is an urgent work-related problem which I need to solve.<\/li>\n<li>I\u2019ve been called away to deal with a problem.<\/li>\n<li>I\u2019ve been double booked and need to prioritize the client meeting.\u00a0 I hope you understand.<\/li>\n<li>I need to cover for a colleague who is out of the office for several days.<\/li>\n<li>I have a family situation I need to prioritize.<\/li>\n<\/ul>\n<h4>Showing appreciation<\/h4>\n<ul>\n<li>I appreciate your flexibility.<\/li>\n<li>Thank you in advance for your understanding.<\/li>\n<li>I really appreciate your support\/help.<\/li>\n<\/ul>\n<h4>Phrases for apologizing<\/h4>\n<ul>\n<li>I&#8217;m sorry, I&#8217;m afraid I will need to move the date of our meeting.<\/li>\n<li>Can we please find a new date? I&#8217;m really sorry, things have changed on my side.<\/li>\n<li>I&#8217;m truly sorry but I can&#8217;t make the day\/time we planned.<\/li>\n<li>I apologize for changing things last minute.<\/li>\n<li>I&#8217;m sorry about this, I was looking forward to our meeting.<\/li>\n<\/ul>\n<h4>Suggesting an alternative meeting time<\/h4>\n<ul>\n<li>Does X, Y, or Z work for you?<\/li>\n<li>I can offer X or Y. If neither of those fit, please make a couple of suggestions and I will do my best to make it work.<\/li>\n<li>I&#8217;m available on X, or Y, at A or B.<\/li>\n<li>I can offer&#8230; \/ I&#8217;m free on&#8230;<\/li>\n<li>Anytime on Friday works me.<\/li>\n<\/ul>\n<h6>Fore more information<\/h6>\n<p>If you would like to learn more about how our InCorporate Trainers provide on-the-job support and coaching for clients then take a look at<\/p>\n<ul>\n<li><a href=\"https:\/\/www.youtube.com\/watch?v=1o8LnlTxUiY\">https:\/\/www.youtube.com\/watch?v=1o8LnlTxUiY<\/a><\/li>\n<li><a href=\"https:\/\/www.youtube.com\/watch?v=5GAqb8wd_eg\">https:\/\/www.youtube.com\/watch?v=5GAqb8wd_eg<\/a><\/li>\n<li><a href=\"https:\/\/hs.targettraining.eu\/weekly-group-sessions-vs.-incorporate-trainer-solution\">https:\/\/hs.targettraining.eu\/weekly-group-sessions-vs.-incorporate-trainer-solution<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Most of my participants attend meetings with clients, partners and colleagues, and sometimes it&#8217;s necessary to reschedule a meeting via email. My participants are concerned about the tone of the email, letting others down, and losing trust and credibility.<\/p>\n","protected":false},"author":34,"featured_media":30179,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[12],"tags":[103,33],"class_list":["post-32146","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-english","tag-emailing","tag-meetings"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Rescheduling meetings in English | Target Training GmbH<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.targettraining.eu\/de\/rescheduling-meetings-in-english\/\" \/>\n<meta property=\"og:locale\" content=\"de_DE\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Rescheduling meetings in English | Target Training GmbH\" \/>\n<meta property=\"og:description\" content=\"Most of my participants attend meetings with clients, partners and colleagues, and sometimes it&#039;s necessary to reschedule a meeting via email. 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