{"id":9384,"date":"2014-10-08T12:37:43","date_gmt":"2014-10-08T10:37:43","guid":{"rendered":"http:\/\/www.targettraining.eu\/?p=9384"},"modified":"2018-06-06T12:29:34","modified_gmt":"2018-06-06T10:29:34","slug":"linking-emails-reader-friendly","status":"publish","type":"post","link":"https:\/\/www.targettraining.eu\/de\/linking-emails-reader-friendly\/","title":{"rendered":"Linking your emails will make them more reader-friendly"},"content":{"rendered":"\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-73v8go-5ea81522ea5570d77cbc9addb471ef82\">\n#top .hr.hr-invisible.av-73v8go-5ea81522ea5570d77cbc9addb471ef82{\nheight:20px;\n}\n<\/style>\n<div  class='hr av-73v8go-5ea81522ea5570d77cbc9addb471ef82 hr-invisible  avia-builder-el-0  el_before_av_hr  avia-builder-el-first '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n<p><strong>Love them or hate them, emails are part of working life. We have probably all dreaded the moment we return from our holiday because we knew we were facing a mountain of emails. Or maybe we have a colleague who has a gift for writing emails that seems like coded messages \u2013 except that <em>you<\/em> don\u2019t know the code.<\/strong><\/p>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-ldnuw-dd29e52472c0d1f77841873f9421ffcd\">\n#top .hr.hr-invisible.av-ldnuw-dd29e52472c0d1f77841873f9421ffcd{\nheight:20px;\n}\n<\/style>\n<div  class='hr av-ldnuw-dd29e52472c0d1f77841873f9421ffcd hr-invisible  avia-builder-el-1  el_after_av_hr  el_before_av_two_third '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n<div  class='flex_column av-3xxifc-8d65507c9d9b00b8ee72aab54647471c av_two_third  avia-builder-el-2  el_after_av_hr  el_before_av_one_third  first flex_column_div  '     ><h2>When emails are not \u2018stand alone\u2019 messages<\/h2>\n<p>Emails often form part of longer conversations. There are ways we can help the reader, and ourselves, to \u2018follow the conversation\u2019 in an email. In this post, I&#8217;ll outline three situations where you might have to link your reader to previous conversations or information, with examples of language to use included:<\/p>\n<ul>\n<li>Linking to another paragraph.<\/li>\n<li>Linking to an attachment.<\/li>\n<li>Linking or referring to a previous email.<\/li>\n<\/ul><\/div>\n<div  class='flex_column av-252c2g-98f50dc6c284f8fac2f600b22f9de1f8 av_one_third  avia-builder-el-3  el_after_av_two_third  avia-builder-el-last  flex_column_div  '     ><p><a href=\"https:\/\/hs.targettraining.eu\/ebook\/sugar\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright size-medium wp-image-9107 lazyload\" data-src=\"https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read-188x300.png\" alt=\"writing emails that people read\" width=\"188\" height=\"300\" data-srcset=\"https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read-188x300.png 188w, https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read-78x125.png 78w, https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read-47x75.png 47w, https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read.png 232w\" data-sizes=\"(max-width: 188px) 100vw, 188px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 188px; --smush-placeholder-aspect-ratio: 188\/300;\" \/><noscript><img loading=\"lazy\" decoding=\"async\" class=\"alignright size-medium wp-image-9107\" src=\"https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read-188x300.png\" alt=\"writing emails that people read\" width=\"188\" height=\"300\" srcset=\"https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read-188x300.png 188w, https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read-78x125.png 78w, https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read-47x75.png 47w, https:\/\/www.targettraining.eu\/wp-content\/uploads\/2014\/08\/writing-emails-that-people-read.png 232w\" sizes=\"(max-width: 188px) 100vw, 188px\" \/><\/noscript><\/a><\/p><\/div>\n<h3><strong>Linking to another paragraph<\/strong><\/h3>\n<p>Let&#8217;s look at each situation briefly.\u00a0We\u2019ll start with the most common. When you&#8217;re <strong>linking to another paragraph<\/strong>, you&#8217;re often referring the reader and reminding them of something that has already been said, usually in the same email. These simple phrases at the beginning of your sentence will alert your reader and focus their attention on a previous point.<\/p>\n<p style=\"text-align: center\"><em>\u201cAs I mentioned above, your shipment should arrive by the end of calendar week 23.\u201d <\/em>or<\/p>\n<p style=\"text-align: center\"><em>\u201cAs discussed at the beginning of this email, we will meet at 10:00\u201d<\/em><\/p>\n<h3><strong>Linking to an attachment<\/strong><\/h3>\n<p>If you have to attach an image, a document or some other kind of file, there is a standard phrase that you see a lot: \u201cSee attached.\u201d This is ok, but it\u2019s not very personal or friendly. Remember, friendly does not necessarily mean informal or impolite. You can easily make it friendlier by changing up the language a little. Instead of simply \u201c<em>See attached<\/em>\u201d try this:<\/p>\n<p style=\"text-align: center\"><em>\u201cIn the attachment, you will find\u2026\u201d or<\/em><\/p>\n<p style=\"text-align: center\"><em>\u201cFor your convenience, I have attached the\u2026..to this email.\u201d<\/em><\/p>\n<h3 style=\"text-align: left\"><strong>Linking to a previous email<\/strong><\/h3>\n<p>Finally, you may have to <strong>link to a previous email<\/strong>. This can be the trickiest, because we deal with so many emails and referencing other emails can easily lead to confusion. The best way to minimize this confusion is by referring to a specific email <em>stating the date of the email <\/em>you are referring to and then make your point, especially if the conversation is ongoing and there are several emails in question.<\/p>\n<p style=\"text-align: center\"><em>\u201cAs I mentioned in my email from (date)\u2026.\u201d<\/em><\/p>\n<p style=\"text-align: center\"><em>\u201cRegarding my previous email, sent to you on (date)\u2026\u201d<\/em><\/p>\n<h2>More on emailing<\/h2>\n<p>Our emailing theme continues next week, with a two-part post about tone in emails. In the meantime, you can find lots <a href=\"https:\/\/www.targettraining.eu\/de\/tag\/emailing-de\/\">more emailing tips<\/a> on our blog. There&#8217;s also our <a href=\"https:\/\/www.targettraining.eu\/ebook-writing-emails-people-want-read\/\" target=\"_blank\">latest Ebook<\/a> for you to download.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Love them or hate them, emails are part of working life. We have probably all dreaded the moment we return from our holiday because we knew we were facing a mountain of emails. Or maybe we have a colleague who has a gift for writing emails that seems like coded messages \u2013 except that you [&hellip;]<\/p>\n","protected":false},"author":34,"featured_media":7866,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[12,92],"tags":[103],"class_list":["post-9384","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-english","category-soft-skills-pathway","tag-emailing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Linking your emails will make them more reader-friendly | Target Training GmbH<\/title>\n<meta name=\"description\" content=\"Links are a user-friendly tool to provide more information without overloading emails. 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